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Hosting an event can be very exciting. However, it can be very overwhelming as well.

This is especially true if it is your first time and you are still trying to find your way around.

For the event to be successful, you need to have every aspect covered, including the equipment you need for the catering.

If you are contemplating whether to rent or buy, take the following considerations into account to help you decide accordingly.


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4. How much food do you need?

Accurately estimating the food needed for an event can be challenging.

However, there are factors you can take into account to give you a good picture of the amount of food you might need.

Elements like the type and length of the event should make it to your list.

In addition, you also need to consider the number of people expected as well as the types of food you intend to serve.

Case in point: If you are hosting an evening cocktail party, it would be safe to assume you would need less food, as opposed to hosting an all-day event.

If addition, if you intend to offer a myriad of food options, it would be advisable to serve them in small portions. This will help ensure your guests will be able to try out a little of everything.

3. What other equipment do you need apart from the standard kitchen supplies?

You may be creatively planning out an event that is beyond the norm, but will the equipment needed to pull off your vision be available at your disposal?

For instance, if you intend to host a themed party, you will need a specific type of linen for the tables. Or if you want to make your beverage station stand out, you need to ensure it comes with the suitable glassware for the cocktails you will be serving.

In line with this, you need to be specific with your needs and talk to the provider about it.

Doing so will help ensure every detail of your event will be just as you want it.

2. Are there equipment extras you specifically want?

Apart from the standard kitchen equipment, there might be a number of add-ons you can look into that will make your event all the more special.

For example, if you are hosting a wedding, you might have a specific equipment in mind that will make the presentation of your romantic desserts all the more enticing.

Or maybe you are thinking a chocolate fountain machine might also come in handy, especially if you are hosting an event for kids.

Check with the provider if they have what you need and if they can provide alternatives if otherwise.

Other considerations

1. How do you pick the right company to rent / buy equipment from?

Once you have everything you need and want figured out and finalized, your next challenge would be to find the right catering equipment hire services to employ.

To ensure you get your money’s worth, you need to do some research.

If they have a website, read the testimonials so you will have an idea about the kind of service you can expect.

Other questions you need to ask include:

  • How many pieces of equipment are available? (Ask for specifics including order limits, availability, terms for bulk orders and the like)
  • What payment schemes do they offer? (Choose a company that offers flexible payment terms if you don’t want to pay in full right away. Also, ensure you opt for a firm that values transparency so you won’t need to shell out money for other unexpected expenses along the way)

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